Tag Archives: archive

Ever considered an internal blog?

Fairy Blog Mother: blogging help

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Here’s a thought for you: what about an internal blog within your organisation?

In the marketing course I finished this summer, one of my colleagues said her boss wrote daily in his personal blog purely to communicate with his staff. In it he discussed what had happened recently, his reactions to it, his ideas for the future, things he wanted done that day/week/month, any news his employees should know, celebrated successes and analysed mistakes, and published advice and top tips that was relevant.

He used his blog as not only a method of communication, but also as an archive. Employees could refer back to past posts (using the category or archive systems) to check on decisions, requests or commands made. Instructions were written down that could not be lost, and could be referred to later.

The blog was made private to selected readers or contributors, so the search engines could not access it. It was a perfect medium for communication and the staff could also use it to comment and leave feedback. OK, it may seem to be a little impersonal, but don’t forget the blog could be accessed by any computer in the world, as long as the correct usernames and passwords were used, so ideal for employees on the move.

WordPress have so many features that can be adapted to suit your business in a myriad of ways. What else would you use your blog for?

The first thing you need to do with a brand new blog

Fairy Blog Mother: blogging help

Fairy Blog Mother

In the beginning, with your new blog, the first best thing to do is to write as many posts as you can. This is because you need to encourage search engine spiders to visit your blog, and once they are there, give them something valuable to crawl over.

Believe it or not, a spider will be sent to a new blog within hours, maybe even minutes, to check it out, just because it is a blog. Blogs are designed to be regularly updated, therefore search engines are programmed to notice new blogs and keep an eye on them just in case they are the ‘next best thing’. Blogs are much more likely to be indexed at the top of the search pages than websites, basically because they are regularly updated, and websites are not.

Therefore, with a new blog, and while you still have the enthusiasm, try and post as much as you can. You need to build up an archive of good quality posts, not only for the spiders, but for the human readers who will be guided there by the search engines, or by those you have invited personally.

Don’t be ashamed of asking your friends and family to visit your new blog – they are ideal candidates, as you may well get truthful, honest and very practical comments. In fact, invite this kind of feedback – how else are you going to know how to improve? They will tell you whether your posts are interesting, the style is good or appropriate, even what niche you should concentrate on.

At this stage, your posts may be more important than what your blog looks like – that can be concentrated on later. Many new bloggers make the mistake (myself included) of concentrating on the appearance of their new blog, whereas actually it’s the content that is the most vital – spiders can’t read pictures and graphics, only words. They won’t give a tinker’s toot about how pretty your new blog is, all they care about are the new posts (sorry all you designers out there!).

Concentrate on getting traffic by making yourself noticeable within the blogosphere (great word!), and then take the time to tart up your blog’s appearance. By then you’ll know what to put into your sidebars, how many you need, and there will be enough content to populate the automated ones.

Next post: what to include within your posts to make them more attractive – to all kinds of ‘readers’.

Automatic archiving in a blog

Fairy Blog Mother

One client asked me whether she should have additional pages added to her blog in order to house archives of the posts she had written. She had visualised doing this manually every time she posted.

Both kinds of blog

I reassured her that this was done automatically, and far more extensively than she had imagined. This is where categories and tags come into play (see my e-course ‘Creating tags and categories’ to find out more) as these are the preliminaries to archiving your posts. Categories are the topics your posts are allocated to, and tags are the keywords used to focus the search engines onto your posts.

But let’s start at the beginning. Every time you write a post, it is published straight onto the main blog post page, which acts like a news roll with the newest post positioned at the top:

Here is the previous blog post I published to this one. The URL for my news roll page is http://fairyblogmother.co.uk/blog/ (because I have a separate homepage):

But if you click on the headline of that post, you will find that it has its own separate page:

And URL (http://fairyblogmother.co.uk/5-top-tips-for-a-successful-post/):

You may have noticed that the page title is different from the post’s headline, as that is the result of using the ‘All-in-one-SEO-pack’ plug-in which allows you to create more appropriate page titles for SEO purposes than your post’s headline.

Now, if you have read my ‘Creating tags and categories’ e-course, you will understand the importance of allocating your post to appropriate categories and relevant tags:

The bottom of each post lists which categories I have selected, and you will see they are live links. They are also listed in their separate widget in the sidebar. Click on any of the categories used (in this case Increasing Business Visibility) and you will see a separate page that contains the post:

and its allocated category URL: http://fairyblogmother.co.uk/category/visibility/

and page title Increasing Business Visibility | Fairy Blog Mother.

The same goes for the tags:

These tags are listed at the bottom of their allocated post, and listed in a ‘cloud’ within their respective widget on the sidebar. You can see that the most frequently used tags are larger than the others.

Let’s look at the tag ‘Keywords for SEO purposes’ that I chose for that post, and the page URL and title automatically created:

Note the /tag/ in between the URL and the tag name.

But it doesn’t stop there. There is an additional widget on my sidebar that shows my archives allocated to each month I post:

I have opted for the pull down menu which shows each month and the number of posts I have published. There is a separate page for each month with its own URL (http://fairyblogmother.co.uk/2010/05/ for May) and page title:

So for each post, there is a total of five pages it is allocated to once it is published. None of these are obvious, but the links are there at the bottom of the posts or within the widgets on the sidebar. And it’s a good thing it is automatic – could you imagine having to do all this by hand?

Would you like to learn how blogs aren't scary?

Live teleseminar: Thursday 14 May

• Have you been thinking about setting up a blog recently but have been putting it off?

• Do you want to know how a blog can help your business?

• Do you already have a blog but want some more tips on how to improve it?

Would having a blog help you market your business better?

Sometimes just having a website is not enough – you need to have somewhere where you can express yourself, providing on-going news about your business, educate your customers, promote new events or products – all in an environment that is publicly seen throughout the net.

A ‘brochure style’ website is far more difficult to update, needs the use of a webmaster and is seldom visited by the internet spiders. It’s a space on the web that just sits there, looking pretty, but doesn’t encourage interaction from your customers.

So what is different about a blog?

A blog is self-editing, thrives on regular input and spiders visit blogs hourly. It also uses applications to spread your word around the web easily, efficiently and automatically.

It encourages and succeeds on feedback and input from your readers, and can also be used as an archive for your articles and other information, as each post is allocated its individual URL.

The free software provided by the blogging platform is excellent for search engine optimisation, too.

So if you are interested in finding out more about blogs, then join me live for an hour’s teleseminar class (or if you can’t make the day a recording will be available).

You will discover how to:

• publicise your business to a wider audience

• increase your expert status

• let customers check you out before they buy

• bring more traffic to your website

• interact with potential customers

• provide an archive for your newsletter material

• work better with search engine optimisation

• help link you to social networking sites

But above all I want you to realise that blogs aren’t difficult technology to master, and that everybody can and should have one!

I will reassure you how unscary blogs are, and there will be a chance for those on the call to ask questions and provide their own opinions.

When is it? Thursday 14 May

What time is it? 8pm – 9pm (GMT+1)

What happens if you’re not free at this time? Register, and you will be automatically sent a recording of the teleseminar for you to listen at your leisure. Don’t forget if you have any questions, you are welcome to email them to me before the event.

What else is included? I will also send a pdf of the teleseminar’s notes and resource information so you won’t have to write everything down.

How much is it?
The initial cost of this seminar is £27 -

but wait – if you book before Friday 8 May at 8pm you can register for only £17!

You will also be eligible for a competition to win my first two blogging packages for free!

• Book before 8pm on Friday 8 May to get the call for only £17 plus the recording

• Enter your name into a draw to receive first two blogging packages f*ree!

Click here NOW to register and reserve your place – and begin your journey to blogging success!

I really look forward to hearing you on this call.

Alice